Demo case study · Northside Scoop Co. is a fictional client. All names, figures, and dates are sample data for illustration.
How a 57-day creamery build ran on one source of truth, not ten spreadsheets.
GRIT Logic stood up a single project-controls system for a demo creamery tenant-improvement build — turning a $250,000 fixed-bid job into a live operation where the lease, schedule, budget, and daily field log all answered the same question: what should happen next?
- 1,200 SF
- Build footprint
- $250,000
- Fixed contract value
- 60 days
- Schedule, demo to final
- 16 divisions
- Tracked in one system
A franchise location with a hard opening date.
Our sample franchise client, Northside Scoop Co., signs a lease in a mixed-use retail center and needs the space built out as a turnkey tenant improvement — demolition, underground plumbing, framing, MEP, a walk-in freezer, millwork, stainless, and a champagne-anodized storefront — inside a fixed 60 work-day window across a single build season.
The general contractor carried a $250,000 base bid across 16 trade divisions, a recommended 5% contingency, and a critical-path long-lead item: the storefront. Miss the storefront date or a single inspection, and the whole opening slips.
The plan was solid. The tracking wasn’t.
Every fact the team needed existed — but it lived in separate documents that never talked to each other. The lease was a PDF, the schedule was a Gantt export, the budget was a six-page estimate, and daily progress lived in the superintendent’s head and a group text.
Four documents, zero connection
Lease dates, the full task schedule, the 16-division budget, and field updates were maintained — and outdated — independently.
Critical path was invisible day to day
The storefront and millwork long-leads were flagged once at bid time, then buried. Nobody saw drift until it was a delay.
Budget variance found at billing, not before
T&M items like stucco repair and storefront code-compliance had no live home, so overruns surfaced after the fact.
Status meetings rebuilt the picture each week
Every review started by reconciling which version of which file was current — before any decision could be made.
One operating picture for the whole job.
GRIT Logic consolidated the build into a single project-controls system with six connected modules feeding one live dashboard. The contractor updates the field once a day; the lease, schedule, budget, and issues stay in lockstep automatically.
Obligations on a clock
Key dates, TI allowances, and landlord requirements flagged by risk so deadlines surface before they bite.
Every division accounted for
All 16 trade divisions mapped to scope lines, dependencies, and the party accountable for each.
Critical path stays lit
The full task schedule with storefront and millwork long-leads tracked as first-class, not footnotes.
Daily truth from the site
Planned vs. actual percent complete, crew, deliveries, and inspections logged once by the super.
Variance in real time
Budgeted, committed, actual, and paid-to-date by division — T&M and contingency included.
Nothing falls through
RFIs, permits, and inspections prioritized and counted down to their deadlines.
Confirm the champagne-anodized storefront order today. It’s the longest lead on the critical path — a one-week slip here pushes final inspection past the Week 9 opening.
The kickoff brief, generated from live project data.
Contract value, the full milestone schedule, and budget-by-division — one screen the whole team reads the same way. This is the actual kickoff one-pager produced for the build.
The critical path, tracked to the day.
The task-by-task construction schedule — from demolition and plumbing safe-off through health and final inspection — with long-lead items surfaced so drift is caught early, not at the deadline.
Decisions got faster. The picture stopped going stale.
Source of truth replacing four disconnected documents
Field updates rolling straight into a live dashboard
Trade divisions tracked for live budget variance
We stopped opening files to find out where we stood. The build had one screen that told us what was next — and what would break if we ignored it.
Project Lead · Northside Scoop Co. rollout (demo)
Sample quote for a fictional demo client — no real client data is shown anywhere on this page.
Run your next rollout with intelligence, not spreadsheets.
GRIT Logic builds the operating systems behind multi-site operations. See what one source of truth does for your next location.